Accounting Clerk III

Role: Accounting Clerk III

Location: Ft. Knox, KY (up to 50% remote work allowable)

Education/Certifications: High school diploma or GED

Years of Experience: 3+ years of experience in bookkeeping or accounting; will accept 1+ year of experience if holding BA/BS degree

Clearance Level & Investigation: Favorable FBI fingerprint card check & NACI or equivalent

Job Description:

Bravura is seeking multiple Accounting Clerks, Level III, to perform accounting tasks for an upcoming contract activity. Performance tasks include such items as; posting to registers and ledgers; balancing and reconciling accounts; verifying internal consistency, completeness, and mathematical accuracy of accounting documents; assigning prescribed accounting distribution codes; and examining and verifying the clerical accuracy of various types of reports, lists, calculations, and postings.

Qualifications:

• Requires a high school diploma or GED.
• Must have 3+ years of experience in bookkeeping or accounting work.
  • 1+ year of experience accepted if holding a BS/BS degree.
• Must pass a favorable FBI fingerprint card check and NACI or equivalent background investigation.
• Must have ability to speak, read, write, and understand English fluently.
• Responsible for preparing journal vouchers; making entries of adjustments to accounts; and working with spreadsheets; requires knowledge and understanding of established and standardized bookkeeping and accounting procedures and techniques used in accounting systems, or segments of accounting systems, with few variations in types of transactions handled.
• Requires basic knowledge and understanding of terminology, codes, and processes used in automated accounting systems.
• Must have hands-on experience performing the following:
  • Maintaining journals or subsidiary ledgers of accounting systems and balancing and reconciling accounts.
  • Reviewing invoices and statements, verifying information, ensuring sufficient funds obligated, and resolving determining accounts involved with submitting unit.
  • Coding transactions and processing material through data processing for application in accounting system.
  • Analyzing and reconciling computer printouts with operating unit reports (contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance).

Responsibilities:

The Accounting Clerk III provides functional support by assisting the Finance Branch Chief with administration of financial assistance management to check refund processing in support of the Tuition Assistance (TA) program. This role provides functional support to accept refunds received from Academic Institutions, including the following tasks:

• Track and catalog all incoming refund and recoupment checks; record each Tuition Assistance (TA) refund check, Credentialing Assistance (CA) refund check, and recoupment check on appropriate Government-designated tracker within 3 business days of receipt, ensuring entries complete and accurate.
• Research reason for refund receipt and verify refund information is correct.
• Review ArmyIgnitED to determine if refunds created / submitted in AI Portal by Academic Institutions and check if refunds have processed recoupments or recoupment waivers that prevent processing; annotate per SOPs and provide spreadsheets to government lead for necessary removals or adjustments in ArmyIgnitED to allow refund receipt and processing and prevent checks from becoming stale.
• Run standard, downloadable reports in ArmyIgnitED Admin portal to validate invoice information as necessary.
• Verify original payment method and associated lines of accounting for each refund transaction; process refunds to original payment method and match refund to correct fiscal year and Army Component identified in source documentation and transaction records; complete refund transactions with 98% accuracy.
• Distribute flagged refunds to contract staff and formally notify Government PM of any issues requiring Government intervention IAW Army policy guidance NLT 3 business days after flagging.
• Provide written research and recommendations to subject matter expert; include justification for recommendations in refund tracker.
• Submit written action recommendations to appropriate government employee after receipt of refund checks.
• Process decision made by government refund lead (e.g., reject/return or accept).
• If checks cannot be processed, create memo for government signature and return checks to appropriate Academic Institution.
• If checks can be processed, prepare DD1131 form and receive in ArmyIgnitED per SOP; verify correctness and ensure applicable payment information printed on DD1131; enter manual information when necessary.
• Upload DD1131 forms to TEAMS files for government signature and track through process NLT 3 business days after receipt of refund check.
• Prepare received/processed refund checks for mailing to higher headquarters for depositing and processing.
• Add counseling notes to ArmyIgnitED records to include pertinent information such as Tuition Assistance Request (TAR) number, course number, refund amount, check number, received date, and grade updates if necessary.
• Document file in TEAMS and catalog process IAW Army policy guidance.
• File completed documents in TEAMS using standard invoice/refund check naming conventions per SOP.
• Receive recommended actions to improve operations and processes for dealing with refunds from government PM and provide monthly updates and findings in MSR.
• Receive recommendations and draft changes to SOP/guidelines from government PM; provide updates and recommended changes in MSR.
• Interface with Army staff agencies, including, but not limited to: HRC, CAC, and other Army organizations affiliated with ACED offices.